The arched opening between
this writing room and an adjoining bedroom is shaped
like a wave or shell, reflecting the owner's love of
the sea.
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With an estimated 50
million people now working at home, an awareness has emerged
that the quality of the home workplace counts - not only for
efficiency, comfort, and safety, but for the sheer pleasure of
being there.
Creating a space where
you can get work done productively and spend your time peacefully
and joyously, requires three basic planning principles:
(1) taking stock of
your needs,
(2) evaluating and choosing a location and
(3) developing a home workplace that helps you balance your
work style and home life.
Assessing
Your Needs
As a starting point for assessing space needs, I've developed an acronym
that many people have found helpful. I call it "CAMP." "C" is
for Computer stations, one or more of which will be found in
virtually every home workplace today, no matter what type of work you
do.
"A" stands
for the Administrative station - the place where you
open your mail, pay bills, prepare packages for mailing, and
perhaps take telephone calls.
"M" is
the Meeting station, which may vary from none at all
to a significant-size conference table. And "P" stands
for Project station, which is the most variable type
in size, equipment, and number. Clearly, a floral arranger
will need a different project station than a woodworker, a
fine artist, or a computer-software designer will require.
A niche within a converted
attic is stylized to the max. Niches within the niche
are used to their fullest extent for odd-shaped storage
items that are stock-in-trade for an interior designer.
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Not everyone will need
all four station types and the stations don't all have to be
in one contiguous space. To predict storage needs, take an inventory
of all records, supplies, perhaps even products and determine
a rough calculation of how much space you require.
The next step is to divide
the items to be stored into Active and Inactive categories. Active
storage will contain materials you need access to on a regular
basis, such as documents, files and supplies and should be readily
accessible to the workstation. Inactive storage is for stuff
you'll occasionally need to access, like bulk supplies, completed
client records, or reference books, which is best located elsewhere
in the home.
Before proceeding, it
is imperative to thoroughly investigate local ordinances; you
may be required to apply for a permit to work at home. There
may also be zoning restrictions prohibiting receiving frequent
visitors or having other employees working within your home.
Choosing
Your Location
Selecting the best setting for your home workspace is very important
to its success. Consider how much privacy you require and how you will
protect your space and its contents from marauding family members (and
pets).
If you expect to have
visitors or staff, you'll somehow need to develop separation
between business traffic and family living space.
An existing closet is
bumped out into the living space
to provide the necessary depth for a fully functioning
home work space. When the office is in shutdown mode,
you'd never know it exists.
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Converted attics, sunrooms,
spare bedrooms, dens and segregated basement areas offer optimal
privacy. Alcoves, hallways, mid-level landings and lofts are
by nature separated from main activity areas. Workspaces in niche
spaces and closets can be protected by sliding doors.
If your space is in a
shared area of a bedroom, dining room or a delegated area of
a family room, it is helpful to set a boundary using a folding
screen, curtains or blinds, a half wall or a bookcase used as
a divider. If clients will be coming and going, a separate entrance
is highly desirable, along with an appropriate meeting area and
a nearby restroom.
Developing
your Workspace
The first step after determining space needs and a location is to sketch
a floor plan. Success in developing a floor plan will require a very
accurate background plan (a scale drawing of the area including doors,
windows, radiators, electrical outlets and switches, etc.) as well as
a thorough knowledge of your workstation, equipment, and storage needs.
You might even generate
two or three alternate plans to see which one works the best.
After
deciding on the preferred layout, you can then think about your
power requirements - where you'll need to introduce outlets,
phone jacks, and so on. Ensuring your space will be comfortable
requires thinking about lighting, views and comfortable seating
and ergonomic tools.
Natural light is desirable
in a home workplace because it provides a view and a connection
to the outdoors. Although it is often used, recessed ambient
lighting can accelerate eye fatigue because the light source
is too far from the surface and tends to throw shadows. Task
lighting is a better choice. The two most common forms are strip
fluorescent and halogen lamps with flexible arms.
In a space where
work and domestic life coexist,
it's great to be able to hide things away when
you switch out of full work mode. Here, a work
surface on wheels tucks away neatly into a
cabinet and keyboard and printer can be
concealed behind cabinet doors.
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The last, and in some
ways most important, topic to address is designing a place for
Who You Are. Without a distinctive personality, a home workplace
might just as well be anybody's.
Working at home offers
you the opportunity to personalize your environment in a way
that would be impossible in the traditional workplace. The environment
you create, yours to organize and decorate as you wish, should
be a reflection of your personality.
The more successful
you are in translating the space that you choose into a place
for who you are, the more successful your home workplace will
be.
With careful thought
in assessing your needs, choosing a location, and developing
a comfortable space which fits your personality, you'll be able
to create a workspace that becomes a place you gravitate toward,
rather than just go
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